Even the most productive people have only 24 hours in a day.
Nevertheless, a finite amount of time can feel like it’s actually more when managed properly. Make use of these tips and strategies to more effectively manage your time.
The Importance of Time Management
There are myriad benefits of practicing and developing good time management skills. Such benefits might include greater productivity, improved quality of work, and even a potential move up the career ladder.
Be that as it may, good time management skills are applicable to so many other aspects of life as well. By managing time more efficiently at work, you clear up space for opportunities outside of your profession.
Successful business owners and managers alike rarely get away with not delegating tasks. A single person undertaking multiple projects at once can lead not only to stress but also an unproductive workday. Remember that there’s no shame in delegating work to your employees, nor to outside professionals.
You might know your way around an electrical board, but someone else might know it better. If you need to make improvements to the lighting in your store, trust the person who has made a career out of that line of work.
Disorganization can be one of the most telling causes of inefficiency at the office; in fact, this report finds that “76 working hours per person each year are lost as a result of disorganization in the workplace.” However, this doesn’t have to be the case. There are many ways to get organized, including making lists, keeping a calendar, and planning ahead.
Knowing where to begin each day can immediately reduce wasted time. Many people find it useful to create a daily plan in the morning before they come into the office — some even do it the night before. Having an up to date calendar should be a must-do.
Applications like Google Calendar can help you stay on top of all your tasks by sending notifications and encouraging a collaborative platform among co-workers.
After delegating tasks, chances are you still have a number of matters to take care of before heading home. Maybe you feel that by completing a little bit of each task, you’ll be able to work through the entirety of them faster. Despite this common myth, our brains don’t function quite as such.
“People can’t multitask very well, and when people say they can, they’re deluding themselves,” says neuroscientist Earl Miller. He continues, “The brain is very good at deluding itself.”
The fact of the matter is, our brains were not wired for multitasking. Avoiding the urge to juggle multiple tasks at a time can be difficult, but not impossible. Breaking up your day into blocks can help. Set aside specific times of the day for each individual task. Make a list of those tasks in order from most important to least, and watch yourself work through them efficiently.
With cell phones, tablets, and laptops almost always readily available, we live in an age of distraction. Checking emails and responding to texts in an instant has become the norm. However, research suggests that such expeditious availability deters us from ever achieving deep work.
A state of deep work is met through our ability to hold sustained focus on a single task. Therefore, you should remember to put aside new emails and texts until you’ve completed what you’re working on. By minimizing distractions, time can be managed quite effectively.
Take Care of Major Projects First
Checking off every task is near impossible in a single day’s work. After all, Rome wasn’t built in a day. The best work often takes time. Knowing where to begin and how to prioritize tasks can be crucial in effectively managing your time.
Figure out which task is the most important and dedicate a good chunk of time to it. Oftentimes it is the major projects that earn the most profit for a company. Therefore, by completing major projects first, you’re not only dedicating your time wisely, but you’re also benefiting the company as a whole.
Hire the Right People
As noted above, delegating tasks is a necessity. However, you’ll want to have the right people to delegate tasks to. Hiring the right people to assist in your business can improve workplace efficiency and maximize company profitability.
A new hire could be a personal assistant to an executive, who helps manage time and see to low-level tasks. When searching for new hires, look for candidates who can contribute meaningfully, work well with others, prioritize workplace safety, and maintain a positive attitude. All other attributes will fall into place.
Focus on What Matters
Remember at the end of the day who your company is serving. Customers are what keeps a business afloat. Without them, every product or service would be meaningless. What customers think of a business can speak volumes on its credibility and trust.
Cultivating an exceptional customer experience is key in ensuring the long-term success of a business.